Privacy Policy

Privacy Policy 
Effective Date: 5/8/2024 
 
Introduction 
 
At The Hire Place ("we," "us," or "our"), your privacy is of utmost importance. This Privacy Policy outlines how we collect, use, store, and protect personal data provided by candidates ("you" or "your") in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. 
By engaging with us, you agree to the terms outlined in this Privacy Policy. 
 
Who We Are 
We are a recruitment agency specializing in permanent placements within the UK manufacturing sector. Our registered office is at; Venture Court, 2 Debdale Road, Wellingborough, Northamptonshire, NN8 5AA (Registered in England & Wales. Registered No. OC452646), and we are registered with the Information Commissioner's Office (ICO) under registration number; ZB777992. 
 
2. What Personal Data We Collect 
We may collect and process the following categories of personal data: 
2.1. Identification Data 
 - Full name 
 - Date of birth 
 - National Insurance number 
2.2. Contact Information 
 - Email address 
 - Phone number 
 - Postal address 
2.3. Employment and Education Information 
 - CVs and cover letters 
 - Employment history 
 - References 
 - Qualifications and certifications 
2.4. Other Relevant Information 
 - Right-to-work documentation (e.g., passport, visa) 
 - Salary expectations and notice periods 
 - Any other information voluntarily provided during the recruitment process 
 
3. How We Collect Your Personal Data 
We collect personal data through: 
 - Direct submissions via email, online forms, or our website 
 - Registration on our candidate database 
 - Information provided during interviews or consultations 
 - Publicly available platforms such as LinkedIn or job boards 
 
4. Why We Collect Your Data 
We collect your personal data for the following purposes: 
 - Assessing your suitability for roles 
 - Submitting your profile to potential employers 
 - Facilitating interview arrangements 
 - Conducting pre-employment checks 
 - Keeping you informed about job opportunities 
 
We process your personal data based on: 
 
 - Contractual necessity: To fulfil our obligations in providing recruitment services. 
 - Legal obligations: To comply with UK employment and immigration laws. 
 - Legitimate interests: To operate and improve our recruitment services. 
 
5. How We Share Your Data 
We may share your personal data with: 
 - Potential employers (with your prior consent) 
 - Background check agencies (if applicable) 
 - Legal or regulatory authorities (if required by law) 
 - We do not sell or rent your personal data to third parties. 
 
6. Retention of Your Data 
We retain your personal data for as long as necessary to fulfil the purposes outlined in this policy. Generally: 
 - Candidate profiles are retained for 2 years after the last meaningful contact. 
 - Legal and compliance-related records are retained for up to 6 years. 
You may request the deletion of your data at any time unless retention is required for legal or regulatory reasons. 
 
7. Your Rights as a Data Subject 
Under the UK GDPR, you have the following rights: 
 - Right to access: Request a copy of the personal data we hold about you. 
 - Right to rectification: Request corrections to inaccurate or incomplete data. 
 - Right to erasure: Request deletion of your data ("right to be forgotten"). 
 - Right to restrict processing: Request limited use of your data. 
 - Right to data portability: Request a copy of your data in a structured format. 
 - Right to object: Object to processing based on legitimate interests. 
 
To exercise your rights, please contact us at admin@thplace.co.uk 
 
8. Data Security 
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes: 
 - Secure storage of physical and digital records 
 - Regular staff training on data protection 
 - Use of encrypted communication channels 
 
9. International Data Transfers 
Your data is primarily processed within the UK. Should data be transferred outside the UK, we ensure compliance with UK GDPR safeguards, including the use of Standard Contractual Clauses (SCCs). 
 
10. Complaints and Queries 
If you have concerns about how we handle your data, please contact us at admin@thplace.co.uk. If we cannot resolve your issue, you have the right to lodge a complaint with the ICO. 
 
ICO Contact Details: 
Website: www.ico.org.uk 
Phone: 0303 123 1113 
 
11. Policy Updates 
We reserve the right to update this Privacy Policy. Any changes will be posted on our website with the updated effective date. 
 
Contact Us 
For questions regarding this Privacy Policy or your personal data, please reach out to us: 
 - Email: admin@thplace.co.uk 
 - Phone: 01933 825 647 

 

Cookie Policy 
Effective Date: 5/8/2024 
Last Updated: 5/8/2024 
At The Hire Place ("we," "our," "us"), we are committed to protecting your privacy and ensuring transparency in how we use cookies on our website. This Cookie Policy explains what cookies are, how we use them, and how you can manage your preferences. 
By continuing to use our website, you consent to our use of cookies in accordance with this policy unless you choose to disable them via your browser settings or our cookie preferences tool. 

1. What Are Cookies? 
Cookies are small text files stored on your device (computer, smartphone, or tablet) when you visit a website. They help websites remember your preferences and improve your browsing experience. 

2. Types of Cookies We Use 
2.1. Essential Cookies 
 - These cookies are necessary for the website to function properly. 
 - They enable basic features such as page navigation and access to secure areas of the site. 
 - Without these cookies, the website may not perform as expected. 
2.2. Performance and Analytics Cookies 
 - These cookies collect information about how visitors use our website, such as which pages are most frequently visited. 
 - They help us improve the functionality and performance of our website. 
 - Data collected by these cookies is anonymized. 

3. Third-Party Cookies 
We may also allow third-party services, such as analytics providers, to place cookies on your device. These cookies are managed by third parties and are subject to their privacy policies. 
Examples of third-party services we use: 
Google Analytics 
 
4. How We Use Cookies 
We use cookies to: 
 - Provide a seamless and secure browsing experience. 
 - Analyse website traffic and usage patterns. 

5. Managing Cookies 
5.1. Browser Settings 
You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website. 

6. Changes to This Cookie Policy 
We may update this policy from time to time to reflect changes in legal or regulatory requirements, or changes in how we use cookies. Any updates will be posted on this page with the "Last Updated" date at the top. 

7. Contact Us 
If you have any questions or concerns about this Cookie Policy or our use of cookies, please contact us: 
Email:  admin@thplace.co.uk 
Phone: 01933 825 647 

 

The Hire Place LLP
Venture Court, 2 Debdale Road
Wellingborough, Northamptonshire, NN8 5AA
Registered in England & Wales
Registered No. OC452646